Guidelines

Laptop and A/V equipment will be set up in the room before the presentation.

ü  We suggest presenters set the page for “On-Screen Show (4:3)”.

ü  We recommend an easy-to-read typeface (font type) for slides, like Times New Roman, Cambria, or Arial.

ü  We recommend presenters use color for emphasis only. White or black lettering on a blue background is easy to read.

ü  Avoid light lettering on a light background, red or green text and please be considerate of those who are coloring blind.

ü  Question periods, thanks, and acknowledgment of the speakers will take place during the session or after the completion of the session, so please stay until the session ends.

The poster session gives an opportunity to interact with senior faculty and share your ideas and get suggestions in return which makes this session an interactive and encouraging bit for the young researchers.

ü  The poster size must be 1 meter X 1 meter, and arid pasting materials will be provided to each presenter. We encourage you to paste the posters 1 hour prior to the start time of poster sessions as per the final program.

ü  Poster evaluation and certificate distribution will be done by the judges. Poster awards will be presented on the day of the closing ceremony.

ü  Poster Presenter needs to carry printed content in the form of a poster which will be placed on a poster stand provided by the organization.

ü  No electronic poster will be accepted for the presentation at the venue.

All the attendees (except oral presentation) will be provided with the delegate certification signed by the ORGANIZING COMMITTEE MEMBER (OCM). Name and affiliation on the certificates will be printed as per the records filled during the registration process. For any changes or requests regarding the certification— please contact us before one month of the conference.

If you are a virtual speaker, whether you are pre-recording your presentation or presenting live in front of a virtual audience, here are some essential things to remember.

Some general advice for attire

Wear smart casual clothing (not sweatshirts, ‘hoodies’ or at-home loungewear unless appropriate to the session). Solid colors look best on camera.

A neat and tidy appearance is always appreciated.

Attendees will be watching you on camera as well as any content you share. The audience will see what’s behind you, so make sure it’s a good-looking background.

Don’t forget that the audience will hear anything that’s happening around you.

Some helpful hints when speaking to a virtual audience

Speak clearly and loudly.

Keep a good pace.

Make sure your energy and delivery are at the same level or higher as when presenting in person.

Look into the camera, when possible, rather than at the screen – The camera is your audience.

Avoid waving your hands or moving too much.

Avoid touching your face. Avoid leaning forward into the camera.

Sharing content

If you want to share content with the audience, make sure you have a ‘clean’ computer workspace. Remember that whatever you share is seen by the audience, and we do mean everything! If something is shared, it’s been shared, and there is no way to ‘undo’ something that has been broadcast to an audience.

Some things to remember/check

Only share what you absolutely need to. For PowerPoint/Keynote, share your entire desktop to ensure the audience can see your content.

Make sure to ‘Share computer audio’ if you have video clips or other multimedia content with audio the audience needs to hear.

If you are sharing your entire desktop, hide desktop icons and remove desktop clutter.

If sharing a web browser, share a ‘new’ window, without any other tabs.

Double-check that you don’t have any private or confidential information that could accidentally be shared, such as images, content, applications, or other sensitive files. This is absolutely critical!

Don’t share anything unless you absolutely want it to become public knowledge. Once the information is broadcast, everyone watching the presentation will have seen it!

Presentation content

If you are presenting a PowerPoint or Keynote presentation, you will be required to share your screen as a full-screen PowerPoint and click through the slide as you give your presentation.

Some hints for your presentation

Download all presentation materials to your local hard drive. Do not share any PowerPoint pictures or videos through a web browser. These should all be stored locally on your device.

People will be watching on a range of devices – i.e., a desktop monitor, laptop or mobile device. So, less information is often more!

Use text sparingly, highlighting key points of information.

Use graphics where possible – a picture paints a thousand words…and is much easier to engage with.

If you need to present a text-dense slide, split it over multiple slides, or simplify the language where possible.

Use high-contrast colors; make it easy for attendees to read.

Don’t use any copyrighted materials you don’t have permission to use.

ü  It is mandatory to submit the presentation slides at least 3-days prior to the conference start date.

ü  Use the email address you've provided when submitting your abstract and follow the instructions on the screen to upload your presentation slides (file size should be less than 8 MB).

ü  You can also email the presentation slides to the designated conference email ID at least 3-days prior to the conference start date.

ü  All presentations will be pre-checked and loaded into your session room laptop (Mac) in a folder with day 1 or 2, or 3 with presentation timings.

ü  Bring a copy of your presentation slides on a clean memory stick for backup purposes.

ü  All the presentations will be permanently deleted at the end of every session.

üAppropriate extension usage: use .PPTX, .PPSX if saving from PowerPoint 2010/2011/2016/2019 format or use .PPT or .PPS if saving to an earlier version format or saving from an earlier version.

üCopy the media file to the folder where the PowerPoint file is, and only then insert it; otherwise, links to most media files will break.

üAVI or MPEG are better choice files for videos or sounds; don't use WMV (Windows Media Player).

üUsage of fonts: Arial, Times New Roman, Courier and Symbol are best presented on MACS.

üDon't squeeze your text into placeholders: Text rendering on PC vs MAC (font substitution) can cause your squeezed text to get cut off by text boxes.

As you know that we conduct conferences across the world so there must and should be a common language for the presentation and that will be ENGLISH. Whoever attends this meeting under the speaker category, must be fluent in English because there might be some cross-questions from the audience and you should be in a position to reply.

We also would like to inform you that, you need to arrange your own translator as our organization will not provide one.