Payment is due 21
days from invoice date or before the event takes place, whichever is soonest.
In order to keep secure your slot at the conference full payment must be
received prior to the event.
Online
Registration: Credit/Debit Card payments
may be made through the secure online payment site through the following link:
LINK or respective conference website.
Offline Registration: To register offline, the participant or applicant should contact the respective conference manager. The conference manager will advise on the procedure.
Please quote your invoice number for reference.
Only fully completed registration forms will be accepted. After your registration is received, an invoice will be sent, and a confirmation of payment will be sent upon receipt of payment in full. If the full payment is not received before the indicated deadline, the registration will remain valid; however, the due fee will be increased according to the payment period (early/regular/on-site).
Onsite Registration: Payment must be made before receiving conference materials on-site. A suggested mode of payment is by cash.
Conference
attendees are personally responsible for their belongings including
transportation and parking at the venue. The organizers will not accept any
liability for personal injuries or loss or damage to property belonging to
the attendees, either during, or as a result of the conference.
Registration
fees do not include insurance of any kind.
In view of increased security measures, we would like to request that all the participants apply for Visas as soon as possible.
Ciencie Meetings will not directly contact embassies and consulates on behalf of visa applicants. All delegates or invitees should apply for a Business Visa only.
Important note for failed visa applications: Visa issues cannot come under the consideration of the cancellation policy of Ciencie Meetings, including the inability to obtain a visa. For the participants of the conference, only an Acceptance Letter will be provided upon the approval of their abstracts.
It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications.
If the registrant is unable to attend and is not in a position to transfer his/her participation to another person or event, then the following refund arrangements apply:
Keeping given advance payments towards Venue, Printing, Shipping, Hotels, and other
overheads, we had to keep the Refund Policy as follows slabs and all bank
charges will be for the registrants' account.
60 days or
more before the check-in date will receive a full refund of the relevant
accommodation fees.
Less than 60 days of the check-in date: Not entitled to any refund
In case of VISA refusal, the paid registration amount can be transferred to any other CIENCIE Meetings Conferences scheduled within a year of registration.
In the unlikely event of cancellation of the conference by the CIENCIE Meetings, delegates will be offered a full refund or a credit note against an equivalent future CIENCIE Meetings Conference.
Please note that delegate fees will not be refunded in the event of the threat of war, terrorism, or circumstances outside of the CIENCIE Meetings control. The CIENCIE Meetings reserves the right to make minor alterations to the content and timing of the program or the identity of the speakers.
NOTE: All
kinds of refunds will be processed after the completion of the conference.
NOTE: All
discounted registrations are fully non-refundable.
NOTE: Virtual
registrations are non-refundable and non-transferable.
NOTE:
Transferred registrations to the next conferences are non-refundable.
NOTE: The e-Poster fee will not be refunded.
CIENCIE Meetings reserves the right to change the program, venue, and timing of the conference at any time. The organizers shall not be responsible for any expenditure or loss incurred by the attendees, for whatever reason, that the conference is postponed or the dates are altered. If the event can take place by rescheduling or postponement, the reservation will stay in effect between the delegate and the organizers and will be subject to the cancelation terms above.
If CIENCIE Meetings Postpones an event for any reason and you are unable or unwilling to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid with a deduction of $150 as processing charges.
You may use
this credit (100% of the registration fee) for another CIENCIE Meetings Conference which must occur within one year from the date of postponement.
By
registering for the conference, you grant permission to CIENCIE Meetings Conferences to
photograph, film, or record and use your name, likeness, image, voice, and
comments to publish, reproduce, exhibit, distribute, broadcast, edit, and/or
digitize the resulting images and materials in publications, advertising
materials, or in any other form worldwide without compensation. Taking
photographs and /or videotaping during any session is prohibited. Contact us
for any queries.
Accommodation Cancellation: Accommodation Providers (Hotels) have their own cancellation policies, and they generally apply when cancellations are made less than 30 days prior to arrival. Please contact us as soon as possible, if you wish to cancel or amend your accommodation
Insurance: Registration fees do not include any kind of insurance.
Invitation Letter: For security purposes, Letter of Invitation will be sent only to those individuals who had registered for the conference.
Transportation: Please note that any (or) all transportation and parking is the responsibility of the registrant.
Press/Media Pass: Press permission must be obtained from Materials Oceania and conferences organizing committee prior to the event. The press will not quote speakers or delegates unless they have obtained their approval in writing.
Liability: The delegate shall take part in the conference at his/her own risk. The organizers will not accept any liability for personal injuries or for loss or damage to property belonging to the delegates, either during, or as a result of the conference.
Lost and
found will be located at registration desk during the events. Participants can
drop off found items at the registration desk during the events. All items are
turned into the venue’s local security office at the end of each day.
CIENCIE Meetings appreciates you for taking the time to visit our website. Our online privacy policy is designed to tell you about the following information:
What
personally identifiable information is collected from you through the website,
how it is used, and with whom it may be shared?
What choices
are available to you regarding the use of your data?
The security
procedures are in place to protect against the misuse of your information.
How you can
correct any inaccuracies in the information.
CIENCIE Meetings is the sole owner of the information collected on this site. We only
have access to/collect information that you voluntarily give us via email or
other direct contact from you. We will not sell or rent this information to
anyone.
We will use
your information to respond to you, regarding the reason you contacted us. We
will not share your information with any third party outside of our
organization, other than as necessary to fulfill your request.
Unless you
ask us not to, we may contact you via email in the future to tell you about our
regular conference updates, or changes to this privacy policy.
You may opt
out of any future contacts from us at any time. You can do the following by
contacting us via info@cienciemeetings.com
See what data
we have about you, if any.
Change/correct
any data we have about you.
Have us
delete any data we have about you.
Express any
concern you have about our use of your data.
We take
precautions to protect your information. When you submit sensitive information
via the website, your information is protected both online and offline.
Whenever we collect sensitive information (such as credit card data), it is
encrypted and securely transmitted to us.
The
conference and associated MedEd Meetings websites may link to other networking
tools and websites provided for the convenience of the users. The contents of
these websites are maintained by their owners, for which CIENCIE Meetings takes
no responsibility. Neither can responsibility be taken for the contents of any
website linking to this website.
For
promotional purposes, there may be a professional photographer at the conference and the
photos will be uploaded to social networking sites. Delegates who do not wish
to be filmed or recorded should advise the organizers by emailing
info@cienciemeetings.com before the event.
The contact
info of registered delegates and speakers will be placed on the attendee list
which will be shared with our sponsoring companies for them to see who is at the
conference for networking. Delegates who do not wish to be
included on this list should advise us regarding this at the time of booking.
CIENCIE Meetings' privacy policy has been developed out of respect for the privacy
preferences and choices of our attendees and subscribers. We have established
procedures to ensure that every reasonable effort is made to address your
concerns.
© Ciencie Meetings 2025. All rights reserved